Last updated: MAY 2021
This notice describes how Greenstone Research Ltd ("Greenstone Research", "we", "us" or "our") processes your personal data. It also describes your data protection rights, including a right to object to some of the processing which Greenstone Research carries out. More information about your rights, and how to exercise them, is set out in the "Your choices and rights" section.
This notice applies to the following groups of individuals whose data we process:
We may also provide you with additional information when we collect personal data, where we feel it would be helpful to provide relevant and timely information.
We collect the following information about you when you visit our website, engage our services or otherwise contact us:
We may also collect information about you, either directly from you or from publicly available sources, particularly where you are an advisory contact. This information could include:
We collect, use and store your personal data for the reasons set out below:
Where we process sensitive data, such as information relating to your political opinions or certain professional affiliations, we are required to have an additional legal basis. We will only process this data do where you have made this public, or otherwise given us your explicit consent.
Withdrawing consent or otherwise objecting to direct marketing
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below.
What are cookies?
We also use other forms of technology which serve a similar purpose to cookies and which allow us to monitor and improve our website. When we talk about cookies, this term includes these similar technologies.
What cookies do we use and what information to they collect?
How do you manage these technologies?
If you want to delete any cookies that are already on your device, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies.
We keep information collected from cookies for a maximum of 6 months.
Where you are an advisory contact, your data may be included as part of published content on our website where this relates to your public role and statements, or may be shared with our clients as part of our services as described above. If you are a client or client employee, we may share your details with advisory contacts as part of services requested by you or your employer.
Personal data will also be shared with third party service providers, such as IT service providers, who will process it on our behalf for the purposes identified above.
In the event that Greenstone Research is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser's adviser and will be passed to the new owners of the business.
We do not routinely transfer personal data to countries outside of the UK. In the event that personal data is transferred outside of the UK to an organisation in a country which is not considered adequate as determined by applicable data protection laws, we will take steps to ensure your personal information is adequately protected (e.g. by way EU Commission approved Standard Contractual Clauses or a vendor's Processor Binding Corporate Rules or by relying on such other data transfer mechanisms as available under applicable data protection laws). A copy of the relevant mechanism can be obtained for your review on request by using the contact details below.
You have the right to ask us for a copy of your personal data; to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement).
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office.
We take steps to ensure that we process data only for as long as it is necessary for the identified purposes. For example:
Where we process data relating to advisory contacts, we will do so until they no longer work in a role in the public eye that is relevant to our services, and their historic positions and statements are no longer relevant to our services or wider industry understanding.
Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data so that we can respect your request in future.
Where we process personal data for site security purposes, we retain it for 24 months.
Where we process personal data in connection with performing a contract, we keep the data for 6 years from our client’s last interaction with us.
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
The data controller for your personal data will be Greenstone Research Limited.
If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us at [email protected]